Heartland Dental

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Invoice Coordinator, Accounts Payable

Invoice Coordinator, Accounts Payable

Requisition ID 
Job Locations 
Accounting - Finance

More information about this job


Invoice Coordinator, Accounts Payable


We are seeking a skilled, experienced Accounts Payable Processor to join our growing organization. As part of our AP team Coordinators play a critical role in the support of over 800 dental offices. Coordinators will process incoming invoices utilizing proper accounting procedures and will require excellent communication skills while working with offices, internal team members, and vendors.


Heartland Dental proudly supports 800+ doctor-led dental offices and more than 10,000 team members across the country. We are hard-working, fun-loving and fast-growing – looking for our next perfect fit!


To give you an idea of the team structure, you will work on a team of 20 some sharing the same responsibilities and some with diverse responsibilities reporting to the Accounts Payable Supervisor.


Below is an overview of the duties and responsibilities you would take on in this role:

  • Charge expenses to accounts and cost center by analyzing invoices; recording entries
  • Reconcile invoices, postings, and documents for correct entry, mathematical accuracy, and proper allocations
  • Pay vendors and monitor discount opportunities; verify federal ID numbers; resolve invoice or payment discrepancies and documentation; ensure credit is received for outstanding memos; and issue stop-payments
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Support offices and field administrators by phone and electronically through email
  • Contribute to weekly team meetings by sharing their thoughts and ideas.
  • Meet deadlines to support timely delivery of the offices profit and loss statements
  • Complete monthly reconciliation of corporate credit cards
  • Work interdepartmentally to achieve goals and meet project deadlines
  • Updates job knowledge by participating in educational programs
  • Additional projects as assigned


Minimum Requirements:


  • Minimum of 2 years in an accounting field would be preferred
  • Practical knowledge of accounting concepts
  • Strong computer skills, including experience with Microsoft Word, Outlook, and Excel.
  • Strong organizational skills, accuracy and attention to detail 
  • Ability to work well under pressure and prioritize multiple tasks
  • Strong verbal and written communication skills
  • Ability to answer telephone calls and communicate information to callers
  • Ability to interact with co-workers in a collegial manner to accomplish common tasks
  • High level of maturity, personal initiative, and sound judgment
  • Maintain confidentiality


Desirable Qualifications:

  • Associates degree preferred
  • Accounts Payable experience
  • Experience in customer service


We put our people first at Heartland Dental, and that shows in our generous benefits package.


Company retains the sole discretion to change the duties of the position at any time.


We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.


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