Heartland Dental

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Project Administrator

Project Administrator

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Project Administrator           


We are seeking a highly motivated and organized individual to take the reins and help us organize a number of initiatives related to the real estate, project management, & facilities teams. 


The Project Administrator will play a vital role with various activities in support of our real estate team, as well as existing and new office projects.  We need a self-driven outspoken individual to take on responsibilities to enable the project management team to focus by supporting addressing & permitting investigation, ensuring preferred vendors are qualified & properly on-boarded, as well as to help lead our program utilization & improvements.  This individual will have a lot of opportunity to get involved in special department projects & initiatives alongside the Project Administration Team.   


Heartland Dental proudly supports 850+ dental offices and more than 10,000 team members across the country. We are hard-working, fun-loving and fast-growing – looking for our next perfect fit!


To give you an idea of the team structure, you will work closely with the real estate, project management, and facilities team, reporting to the Project Administration Manager.


Below is an overview of the duties and responsibilities you would take on in this role:

  • Support the address & permitting process for the new and existing office construction projects.
  • Support in maintaining vendor network for Real Estate, Construction and Facilities projects.
  • Setup file sharing website for project files in support of new and existing construction projects.
  • Support pre-bid processes including request for proposals.
  • Manage the Development Department software program as administrative support in troubleshooting issues or concerns.
  • Lead or work on special projects or key department or company initiatives.


Minimum Requirements:

  • Associate in applicable field or 1-3 years of applicable field related experience.
  • Works well in a team environment.
  • Strong organizational skills, accuracy and attention to detail.
  • Strong verbal and written communication skills.
  • Strong computer skills, including experience with Microsoft Word, Outlook, Excel and PowerPoint.
  • High level of integrity, work ethic, professionalism, self-motivation and sound judgment.
  • Ability to work well under pressure on multiple projects, tasks and prioritize personal workload.


Desirable Qualifications:

  • 1-3 years of construction and bidding related knowledge or experience helpful.
  • Adobe & Microsoft Visio experience beneficial.


Company retains the sole discretion to change the duties of the position at any time.

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