• AP Vendor Specialist, Accounts Payable

    Job Locations US-IL-Effingham
    Requisition ID
    Accounting - Finance
  • Overview

    AP Vendor Specialist, Accounts Payable


    We are seeking a skilled and experienced Accounts Payable resource to join our growing organization. As part of our AP team, the AP Specialist will play a critical role in the support of over 800 dental offices. Specialists will work with new vendors as well as individuals of all levels across all areas of Heartland.  This position will require excellent verbal and written communication skills while working with offices, internal team members, and vendors.


    Heartland Dental proudly supports 840+ doctor-led dental offices and more than 11,000 team members across the country. We are hard-working, fun-loving and fast-growing – looking for our next perfect fit!


    To give you an idea of the team structure, you will work on a team of 20+ sharing the same responsibilities and some with diverse responsibilities reporting to the Accounts Payable Supervisor.


    Below is an overview of the duties and responsibilities you would take on in this role:

    • Process vendor master data requests in a timely and accurate manner, ensuring policies, and procedures are followed

    • Participate in master data related projects as needed

    • Participates in the year-end review of vendor master data to ensure 1099 compliance

    • Validate vendors submitted by requesting formal documentation such as a W-9/W-8 and direct deposit information via phone and email

    • Research and track vendor related questions as well as internal department needs

    • Manage and distribute incoming team invoices, questions and related requests

    • Assist in the development of forms, procedures and work instructions

    • Support integrated software systems

    • Provide world class customer services to our offices and field administrators by phone and electronically through email

    • Assist in duplicate identification and data cleansing of master data loads as part of integration activities

    • Contribute to weekly team meetings by sharing their thoughts and ideas.

    • Meet deadlines to support timely delivery of the offices profit and loss statements

    • Work interdepartmentally to achieve goals and meet project deadlines

    • Accountable for achievement of metrics and targets associated with the position

    • Maintain client confidence and protects operations by keeping information confidential


    Minimum Requirements:


    • Strong verbal and written communication skills

    • Minimum of 2 years in an accounting field would be preferred

    • Practical knowledge of accounting concepts

    • Strong computer skills, including experience with Microsoft Word, Outlook, and Excel.

    • Strong organizational skills, accuracy and attention to detail 

    • Ability to work well under pressure and prioritize multiple tasks

    • Ability to interact with co-workers in a collegial manner to accomplish common tasks

    • High level of maturity, personal initiative, and sound judgment

    • Maintain confidentiality


    Desirable Qualifications:

    • Associates degree preferred

    • Accounts Payable experience

    • Knowledge of W-9, W-8 and 1099 forms

    • Experience in customer service


    We put our people first at Heartland Dental, and that shows in our generous benefits package.


    Company retains the sole discretion to change the duties of the position at any time.


    We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.



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